The 21st century is powered by technology. With this trend many business processes have become much more efficient. Such forms of technology, like MobileOps, which is a software system that tracks and manages all maintenance and safety data for companies in the maritime industry, often get overlooked because of the original paper-based systems are “good enough.” Because paper-based systems fall in the comfort-zone of many businesses and still provide functionality, why would businesses switch?
99: Paper Risks Compliance
On a paper-based system there are many compliance issues that could arise because paper cannot tell you what needs to be completed. Crucial data entry in logs may be incomplete, signatures could be missing from documents, or Sub M routines may not be performed because no one was aware of them. With MobileOps, what is complete and what is incomplete can easily be viewed on the Dashboard page. This decreases the chance of risks such as an unfinished engine check or an overdue Sub M routine falling through the cracks and not being completed.
98: Paper is Not Always Traceable
Organization is key to success–especially at a time right now for the marine towing industry. Being able to provide objective evidence during a Sub M inspection is vital in receiving a Certificate of Inspection (COI). In terms of paper-based systems, objective evidence isn’t always the most accessible. For example, providing the proper paperwork during an inspection may consist of digging and searching through file cabinets and binders–assuming that is where the documents are stored. Then comes potential issues such as paperwork being ineligible, damaged, and worst of all missing. With MobileOps all evidence that is needed to pass inspections such as maintenance records, work orders, safety & training documents, surveys and more is available at your fingertips. Most importantly, the evidence that is store in MobileOps will never disappear because it is saved securely in the cloud and backed up daily.
97: Paper Does Not Provide Accountability
Using software like MobileOps also provides evidence in terms of employee accountability. No more figuring out who did and did not do what because it was not recorded on a piece of paper. All employees can utilize MobileOps through a computer, tablet or smartphone while they perform routines, jobs, training events, and more so they are held accountable for their actions.
96: Paper Discourages Collaboration
It is a very positive thing when employees have the chance to communicate when working. With a paper-based system that communication can be hard to come by. Employees just do the job assigned to them and can potentially scribble down some notes on that task and then they are finished with it. However, with software like MobileOps employees have the chance to not only enter in notes, but they can openly chat back and forth through MobileOps if necessary. Management can also assign crew members to specific tasks so the collaboration is clear.
95: Paper Takes Away Time
Time is very valuable. With a paper-based system writing up paperwork, transferring data from one database to the next, and analyzing the data can be very time consuming. With MobileOps there is no writing-up paperwork–employees will enter data into MobileOps, such as when a routine was performed, which can then be translated into a report. Data can be easily analyzed through these reports and even through helpful graphs. It is all right in front of you at all times in one system as opposed to hundreds of paper files.
To be continued…
It is all Worth it
As questioned earlier, why would businesses switch their vessel management system when their current systems fall in the comfort-zone and still provide functionality? We can see that although paper-based methods do provide functionality that functionality is limited by the inefficiencies of paper. Having the ability to stay on top of compliance, obtain objective evidence, maintain employee accountability, encourage collaboration between employees, and provide extra time to company employees should be enough for a switch. The question should now be, why wouldn’t they?